Automatic data backup can mean you no longer have to worry about backing up data regularly on site. Off-site data storage can allow you to breathe easier in case of natural disaster, power blackout or malware. Speaking of lower anxiety, a good HIPAA-compliant backup service offers additional benefits. How Your Backup Service Provider Can Help You Hopefully, this will also give you some peace of mind. The three plans together can reassure backup provider policies, procedures and capabilities can restore information in case of emergency. A data backup plan, a disaster recovery plan and emergency mode operations plan contribute to HIPAA compliance. Department of Health and Human Services used the Health Information Technology for Economic and Clinical Health Act or HITECH Act to strengthen the HIPAA security and privacy rules in 2013. You can also recommend favorite vendor reviews the National Institute of Standards and Technology HIPAA Security Rule Toolkit. These written standards should be reviewed and updated periodically “in response to environmental or organizational changes that affect the security of ePHI.” ONC says in their April 2015 Guide to Privacy and Security of Electronic Health Information. Make sure your vendor keeps written security policies and procedures for a minimum of six years (since creation or last effective date, whichever is later). Organizational StandardsĪ “covered entity” must have contracts or other specific arrangements with business associates that specify their access to ePHI. Ensure your vendor has technology, policies and procedures that properly control access to ePHI. This addresses physical infrastructure such as locks and secure access areas, including protections against unauthorized intrusion and natural/environmental hazards for ePHI systems and physical buildings where the information is stored. Conducting a security risk analysis and taking action to reduce identified risks remain essential. These actions, policies, and procedures help to prevent, detect, contain, and correct security violations related to electronic protected health information (ePHI). HIPAA compliance requires four safeguards, which “can help health care providers avoid some of the common security gaps that could lead to cyber-attack intrusions and data loss,” according to the Office of the National Coordinator for Health Information Technology (ONC). First make sure the vendor you choose follows the HIPAA Security Rule. HIPAA compliant data storage doesn’t have to be overly complicated. See below for some assistance: Requirements for HIPAA Compliant Data Backup Vendors Perhaps it’s time to turn to a data backup service, you know, because HIPAA deemed secure data backup not optional. Access our webinar on Dodging Denied Claims. Empower your staff, avoid denied claims, increase revenue.
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